Project management techniques such as PRINCE2 are based on careful planning and tight control. There is also the fundamental acceptance that plans will need to be changed as the project progresses – if this sounds confusing then learning PRINCE2 techniques will let you know when and how to adapt the project.
For example, you will usually set flexible decision points for each stage where progress is reviewed against the business case. What I want to discuss today is the scope for flexibility beyond these points.
It’s true that PRINCE2 is a structured methodology, but this should not mean sticking to procedure when a common sense approach may be more appropriate. It can be tempting to measure PM success as how closely you stuck to the framework, but the most important thing is that the job is done well, not that the job is done by applying the PRINCE2 formula to the letter.
The best project managers can apply their training to real-life scenarios – when things never quite go the same as they do on paper! Sometimes you need to make business decisions on a gut feeling. A great PM is not a robot – you are hired for your personality and experience, which make your decisions valid.
Here are our top insights for understanding the role of flexibility in PRINCE2: Read the rest of “When to be Flexible in PRINCE2 Project Management”
To be successful at managing projects, you need to learn how to structure and control them using a proven project management technique such as PRINCE2. That is pretty much a given in today’s society – project management qualifications are increasingly asked for in job advertisements, and our accredited PRINCE2 courses have never been so popular!
Being a great project manager is not just about learning theory though, or even about applying it by the book. Project management requires excellent organisational and people management skills in order to be a success.
Above all, a project manager needs to be able to keep their cool when things are going astray, even if just to set a good example to their team. Here are our Top Tips for keeping calm when things go wrong in project management:
The best thing you can do to prevent project failure is to take the time to analyse issues that creep up on you along the way.
When you’re panicking because things are going wrong, it’s hard to take this step back – it can seem more effective to just get on with the most obvious fix. PRINCE2 has an emphasis on control, especially when faced with unexpected challenges. Simply reacting without thinking is a no-no – you must take the time out to consider all the options for recovery and how the issue and solution relate to the rest of the project. Read the rest of “How to Keep Calm When Projects Go Wrong”
Being a project manager means having to juggle lots of tasks, demands and resources at once. Budgets and deadlines must be met, progress monitored and reports produced; and many people, including team members and stakeholders, need to be kept up to date with developments.
Whilst training in project management techniques such as PRINCE2 will teach you the skills to succeed at this juggling game, using software such as Microsoft Project can make project management a lot easier.
Why use Project Management Software?
As Project Management continues to grow as a recognised profession, requiring formal qualifications and a proven track record, so does employer expectation. Organisations no longer ask whether they need their projects managed – instead they ask who should do it and how.
Effective Project Management relies on having systems and universal processes. Learning to use such things as Microsoft Project won’t automatically make you a great project manager – but not using them may well prevent you from being one.
Accessibility and Integration
You should always check that your chosen project management software will integrate with other programs. For example, schedules in Microsoft Project can be shared with Microsoft Outlook. Using software that fits with people’s existing experience is a real help to project success. Many programs will have the option for cloud storage – this is getting more important, and provides a great opportunity for real-time updates. Read the rest of “Project Management Software”